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Frequently Asked Questions about Original Tuscan Wedding

Why do i need to declare my budget in my request form?

It is very important for us to have an idea of the budget you have in mind. We just need to understand what are your ideas in order to suggest the right venue for you based on the possible number of guests and how you envision your wedding.

The approximate budget is for the venue and vendors working for you at the wedding and possible side event, not accommodation, attire or travel.

How long have you been in business? How many weddings have you planned?

We have been in business since 2004, we were among the first wedding planning agencies in italy. We have planned 1000 successful events and we cherish each of them dearly.

How much does a wedding in Italy cost?

The amount of course varies a lot depending on your vision, on the atmosphere and experience you wish to create, on the final number of guests and on the location you choose.

As a general guideline for an average size event, we recommend keeping in mind a general budget of €1000 per guest if you wish to host a beautiful wedding and a welcome and possible farewell event.

What sets you apart from others? What is your forte'?

Our dedication to create beautiful events and to fast, clear communications.  We are logistic experts that work with the best local vendors in tuscany to ensure their impeccable services flow perfectly.

Our fortè is our experience and our founder being american, our understanding of the importance of excellent communications is key.

Do you plan small weddings too?

We love planning intimate weddings!

With a more intimate guest list, we can focus on creating a personal and unforgettable experience for you and your guests. We love elopements for just the two of you as well!

Do you charge for an initial consultation?

Our initial consultation is complimentary. This is a chance for both to get to know each other and see if we’re a good fit to work together.

The next step is usually a search for the right venue. We believe in building trust so your first deposit is when you book your date.

What are the next steps if we want to hire your agency?

Once your dream venue and date has been chosen, we make it official with a contract and a deposit payment.

What is the payment schedule for planning services?

We require a deposit payment when booking the event. If the wedding is 2 years out, there will be a second deposit.

The balance payment, unless specific arrangements are made, is usually required 305 days prior to the scheduled date of the event.

How many weddings do you plan per year?

We only take a limited number of weddings every year – generally 10- 15 wedding per year as each couple usually has at least a welcome event.  Also, we only do one wedding event per week.

Will you be supervising my wedding?

Absolutely. Your wedding planner will personally attend your event along with other coordinators of our team.

How many people on your staff will be at the wedding?

Generally, a minimum of two, but it depends. We will have more coordinators should you have multiple locations or a large guest count.

What happens if you're sick or otherwise unable to be there on the day of our wedding?

Another one of our top collaborating wedding planners would take the lead. Although you deal with your personal wedding planner, we always work together to discuss the progress, design, and schedule of each one of our events.

Do I need to travel to my wedding location before the wedding?

We always encourage our couples to visit the chosen location – first, you deserve all the excitement, secondly, it helps you visualize the areas and the flow of the event.

If you cannot come to Tuscany before the wedding, we are well versed with planning via email and video calls so every detail is taken care of and ready for your arrival a few days before your wedding.

Do you have insurance? Do you recommend couples take out their own wedding insurance policy as well?

We hold public liability insurance covering any damage and injury caused by our staff. All the trusted suppliers we work with have the same individual insurance.

We know that many couples to take out wedding insurance, so they are fully covered for all circumstances beyond their control, including damage by their guests or other circumstances. This insurance is offered by your home country insurance companies so you can see what policy suits you.

What is the cancellation policy for your services?

Should you cancel your event we must apply a charge based on the agreed planning package and the later the cancellation is communicated the higher the charge will be. This is because most of the planning is completed well ahead of the event date, typically at least 2 months prior.

Do you only work with certain venues and suppliers?

We prefer to work with venues we know and the suppliers we trust.

We cooperate only with top suppliers in our country capable of guaranteeing a high level of professionalism, working with known teams and creating memorable experiences. However, we are happy to consider any new addition to our network.

Will you create a wedding website for us?

We always help our couples with the idea of a personalized website (structure, sections, content suggestion) and can recommend some tools and presets available online.

Do you help with flights and accommodation? Concierge services?

As part of our services, we assist with the booking of accommodations for spouses and guests and of private ground transfers.

We recommend reaching out to a travel agent in your country to assist your guests with booking flights.

Are you free to meet up or talk in the evening or at weekends?

Our planners are busy almost every weekend during high season, when supervising events.

During the planning stages, we try to schedule calls monday to friday during working hours. On occasion, we will do our best to schedule calls at different times, depending on our family commitments. Of course we are always available for emergencies!

My reception venue already has an in-house wedding coordinator, do you think I would really need a wedding planner?

Yes! Venue’s in house wedding coordinators and wedding planners are two different professionals with two different jobs.

A wedding coordinator in a venue manages the venue itself and he or she will look mostly at the venue’s needs. A wedding planner is at your service

A wedding planner ensures the correct flow and communications on the wedding day. We manage all professionals involved in the wedding day, ceremony, wedding day timelines, set-up, decoration, logistics etc.

We are your personal directors and your personal assistants on the day. A wedding planner is completely focused on your needs and wishes to make sure that your vision is delivered. We are here to make you enjoy the day and make sure that all runs smoothly.

How much will we communicate during our wedding planning?

Email or phone communication are unlimited!

You can email, call or text as much as you think it is necessary and we will do the same! Our goal is to ensure you are always in the loop, feeling confident in the proceedings. We try to keep a very high responsiveness.

Will you be there with us on the day of the wedding up to the end of the party?

Sure! We don’t work with an hourly contract, we are by your side from the beginning to the end of the wedding.

We will manage all professionals and deliver all services to give you a stress free experience.

Do you plan same-sex weddings?

Absolutely! We are happy and proud to serve all couples.

Will you eat or drink during the reception and what we need to do to make you comfortable on the day, working for us?

A wedding planning presence can last from 12, and even 14 hours and most of the time standing.

A meal served at a discount price by the caterer during your reception and same for the professionals that are working with and for you.